On-Site Coordinator vs Day of Coordinator

When meeting with a couple for the first time as an Officiant, I always ask if they have a Day of Coordinator.  Here are some common responses:

No – my mom, aunt, grandma, cousin, mother-in-law…is going to take care of everything for me.  I understand why.  The economy is tough right now and you have able bodied, well intentioned family members willing to lend an extra hand so why not take them up on the offer?  Because they deserve to be stress free too, don’t they?  Mom should be there with you when you are putting on your gown, not worrying about place cards or centerpieces.  Grandma shouldn’t be out in the heat setting out chairs while you are relaxing with friends.  Let everyone be a part of that.  And what if one of those little disasters happens:  the DJ doesn’t show up, the flowers are wrong (or dead), or the cake has fallen?  Don’t add to the stress of the day by having to deal with those things yourself.  And no one in your family will pay as much attention to your carefully planned details as a professional will.

No – we have an on-site coordinator.  That’s great!  If you can book a venue that provides a full service coordinator then you are all set!  But what if they aren’t really full service?  Often times an on-site coordinator is only concerned with opening up and locking down at the end of the evening.  Or perhaps they are really only concerned with the catering staff.  Make sure you understand the full scope of what they will (or won’t) do for you prior to your wedding day. 

Here are some helpful questions to ask your on-site coordinator:

  • Will you set the tables with centerpieces and favors?  Will you do all of the decorating?
  • Will you contact all of my wedding professionals prior to the wedding to ensure they will be on time?
  • Will you follow up if someone doesn’t show up on time, or has the wrong flowers/cake/food?
  • Will you help coordinate photos with the family after the ceremony?
  • Will you help bustle my gown after the ceremony?
  • Will you clean up everything at the end of the evening and assist with getting gifts and personal effects loaded into the proper vehicles?

A good wedding planner or Day of Coordinator will do all of those things and more for you.

Be Carefree,



About bethecarefreebride

I am passionate that everyone should enjoy your wedding day - stress free! Read on to learn how to be the Carefree Bride.
This entry was posted in Choosing a Wedding Professional, Must Read, Planner/Coordinator, Wedding Planning and tagged , , , , , . Bookmark the permalink.

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